Privacy Policy

Mindfully Balanced Mental Health and Wellness Foundation

Effective Date: June 17, 2026 Last Updated: June 17, 2026

1. Introduction

Mindfully Balanced Mental Health and Wellness Foundation ("we," "our," or "us") is a 501(c)(3) nonprofit organization committed to protecting the privacy and security of the individuals we serve. This Privacy Policy explains how we collect, use, share, and safeguard your personal information when you visit our website, participate in our programs, make a donation, or contact us.

By using our website or services, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

Personal Identifying Information:

• Full name

• Email address

• Phone number

• Mailing address

Financial Information:

• Donation or payment details processed through secure third-party platforms (PayPal, Wix Payments). We do not store credit card numbers or banking information on our servers.

Program & Service Information:

• Information you provide when registering for workshops, programs, or community events

• General wellness interests or needs you share voluntarily

Technical Information:

• IP address

• Browser type and version

• Pages visited and time spent on our website

• Cookies and similar tracking technologies (see Section 7)

3. How We Use Your Information

We use the information we collect to:

• Process donations and issue tax receipts

• Communicate program updates, events, and resources

• Provide and improve our mental health and wellness services

• Respond to inquiries and support requests

• Comply with legal and regulatory obligations

• Analyze website usage to improve user experience

• Send newsletters or outreach (you may opt out at any time)

We do not sell, rent, or trade your personal information to any third party.

4. Information Sharing

We only share your information in the following limited circumstances:

• Service Providers: Trusted third-party vendors who assist with payment processing (PayPal, Wix), email communications, and website hosting. These vendors are contractually required to protect your data.

• Legal Compliance: When required by law, subpoena, or to protect the rights and safety of our organization, staff, or community.

• Nonprofit Partners: With your explicit consent, we may share information with partner organizations to connect you with additional resources.

We never share or sell your personal data for marketing or commercial purposes.

5. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes described in this policy, or as required by law. Donation records are retained for a minimum of seven (7) years in accordance with nonprofit accounting standards. You may request deletion of your data at any time (see Section 9).

6. Cookies & Tracking Technologies

Our website uses cookies and similar technologies to improve your browsing experience and analyze site traffic. You may adjust your browser settings to decline cookies; however, some features of the site may not function properly without them.

Types of cookies we use:

• Essential Cookies: Required for the website to function

• Analytics Cookies: Help us understand how visitors interact with the site (e.g., Google Analytics)

• Functional Cookies: Remember your preferences

7. Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, or misuse. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

8. HIPAA Notice & Disclaimer

Important Notice Regarding Health Information:

Mindfully Balanced Mental Health and Wellness Foundation operates as a nonprofit community organization. This website is not a covered healthcare entity under the Health Insurance Portability and Accountability Act (HIPAA), and general information submitted through our website contact forms, donation pages, or program registration does not constitute Protected Health Information (PHI) under HIPAA.

However, we take the sensitivity of mental health information extremely seriously. Any personal information you voluntarily share related to your mental health, wellness needs, or crisis situations is treated with the utmost confidentiality and care, consistent with the ethical standards of mental health practice.

Please note:

• Do not submit confidential medical records or clinical information through this website.

• If you are working directly with a licensed clinician affiliated with our foundation, your clinical records are governed by a separate Notice of Privacy Practices provided at intake, which complies fully with HIPAA.

• Our case management services follow all applicable state and federal confidentiality laws, including California Welfare & Institutions Code and HIPAA where applicable.

• If you are in crisis or experiencing a mental health emergency, please call 988 (Suicide & Crisis Lifeline) or 911 immediately. Do not use this website to communicate emergency situations.

9. Your Rights

You have the right to:

• Access the personal information we hold about you

• Correct inaccurate or outdated information

• Request deletion of your personal data, subject to legal retention requirements

• Opt out of marketing communications at any time by clicking "unsubscribe" in any email or contacting us directly

• Data portability — receive a copy of your data in a readable format upon request

10. California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete your personal information, and the right to non-discrimination for exercising your privacy rights. We do not sell personal information. To exercise your CCPA rights, contact us using the information in Section 12.

11. Children's Privacy

Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information without parental consent, please contact us immediately and we will take steps to remove that information.

12. Contact Us — Privacy Requests

For questions about this Privacy Policy, to exercise your rights, or to submit a privacy request, please contact:

Mindfully Balanced Mental Health and Wellness Foundation Privacy & Data Protection Contact 📧 Foundation@mindfullybalanced.net Subject Line: Privacy Request — [Your Name]

We will respond to all privacy requests within 30 days.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on this page with a revised effective date. We encourage you to review this policy periodically.

Mindfully Balanced Mental Health and Wellness Foundation is a registered 501(c)(3) nonprofit organization. All donations are tax-deductible to the extent permitted by law.